Privacy Policy

Club Allenby Foundation, Inc. (the “Foundation,” “we,” “us,” or “our”) is a Florida nonprofit corporation. This Policy explains what personal information we collect through our website at www.cluballenby.com (the “Site”), our events, and our donation, volunteer, and charitable assistance programs; how we use and share that information; and the choices available to you. “Personal information” means information that identifies, or can reasonably be linked to, a particular individual.

1. Information We Collect

Information you provide to us. Depending on how you engage with the Foundation, we collect:

• Contact information: name, email address, mailing address, and telephone number.
• Donation information: gift amount, date, designation, tribute or memorial details, and employer information for matching gifts.
• Event information: ticket purchases, names of guests, seating preferences, and any accommodation requests you choose to share.
• Volunteer information: availability, skills, and participation history.
• Charitable assistance information: information needed to evaluate and administer an application, which may include household, financial, or other sensitive information.
• Communications: the content of messages you send us.

Information collected automatically. When you visit the Site, we and our service providers collect your IP address, browser and device type, pages viewed, referring website, and the date and time of your visit, using cookies and similar technologies.

Information from third parties. We receive limited information from payment processors (such as confirmation of payment and the last four digits of a card), ticketing and event platforms, donor-advised fund sponsors, giving platforms, and employer matching gift programs.

2. Payment Information

Card payments are processed by third party processors. We do not receive or store full payment card numbers. Your payment information is handled under the processor’s own privacy policy and security obligations.

3. How We Use Information

We use personal information to:

• process donations and ticket purchases, and issue receipts, written acknowledgments, and quid pro quo disclosures required by federal tax law;
• plan and administer events;
• evaluate applications for, and administer, charitable assistance;
• coordinate volunteers;
• send you information about our programs, events, and fundraising, subject to your choices in Section 7;
• operate, secure, and improve the Site;
• meet our legal, tax, accounting, audit, and regulatory obligations;
• detect and prevent fraud and other unlawful activity; and
• carry out any other purpose disclosed to you when the information is collected, or with your consent.

4. How We Share Information

We do not sell, rent, or trade personal information. We share it only as follows:

• Service providers. With vendors that process payments, sell tickets, send communications, host data, or provide accounting and other services to us, solely to perform those services and under terms that require them to protect the information.
• Donor recognition. We may recognize donors by name in event programs, annual reports, and on the Site. If you wish to remain anonymous, tell us when you give or at any time afterward by contacting us under Section 15.
• Legal and tax reporting. Federal tax law requires us to report certain information about significant donors to the Internal Revenue Service. That information is not included in the publicly available version of our returns. We also disclose information when required by law, subpoena, or court order.
• Protection of rights. When we believe in good faith that disclosure is necessary to protect the rights, property, or safety of the Foundation, our participants, or others.
• Organizational changes. In connection with a merger, consolidation, or dissolution, in which case information may be transferred to a successor charitable organization.
• With your consent. In any other case, with your permission.

5. Charitable Assistance Information

We treat information submitted with an application for charitable assistance as confidential. We use it only to evaluate the application, administer assistance, and meet our reporting and legal obligations. We do not use it for fundraising, and we do not share it except as needed to administer the assistance, with your consent, or as required by law.

6. Cookies and Analytics

The Site uses cookies and similar technologies to function properly, remember your preferences, and help us understand how visitors use the Site. We may use analytics tools, which collects information about your use of the Site under its own privacy policy. You can block or delete cookies through your browser settings, although some features of the Site may not work as intended.

Some browsers transmit “Do Not Track” signals. The Site does not currently respond to those signals.

7. Your Communication Choices

• Email. You may unsubscribe from promotional and fundraising emails at any time using the link in any email or by contacting us.
• Mail and telephone. You may ask us to stop mailings or calls by contacting us.
• Text messages. We send text messages only to those who have agreed to receive them. Reply STOP to any message to opt out.

We will continue to send transactional messages, such as donation receipts, tax acknowledgments, and event confirmations, after you opt out of promotional communications.

8. Retention

We keep personal information only as long as needed for the purposes described in this Policy and as required by law. Our Data Retention Policy, available at [__________], describes our retention periods and how we dispose of information.

9. Security

We use reasonable administrative, technical, and physical safeguards to protect personal information. No system is completely secure, and we cannot guarantee the security of information transmitted to us. If a security incident affects your personal information, we will notify you as required by applicable law.

10. Access, Correction, and Deletion Requests

You may ask to review, correct, or delete the personal information we hold about you by emailing info@cluballenby.com. We will acknowledge your request within 10 business days and respond within 45 days, as described in our Data Retention Policy. We may ask you to verify your identity before acting on a request, and we may retain certain information as that policy describes.

11. Children

The Site is not directed to children under 13, and we do not knowingly collect personal information from them through the Site. Information about a minor that appears in an event registration or an assistance application is provided by the minor’s parent or guardian. If you believe a child has given us personal information, contact us and we will delete it.

12. Third-Party Sites and Platforms

The Site may link to, or use, third-party websites, social media platforms, and giving platforms. Their collection and use of your information is governed by their own privacy policies, not this one.

13. Location of Processing

The Foundation operates in the United States. Information we collect is processed and stored in the United States.

14. Changes to This Policy

We may amend this Policy at any time by posting a revised version with a new effective date. If we make a material change in how we use or share personal information, we will provide notice on the Site [or by email] before the change takes effect.

15. Contact Us

Questions or requests regarding this Policy may be directed to:

Club Allenby Foundation, Inc.
1680 Michigan Ave
Suite 700
Miami Beach, FL 33139
Email: info@cluballenby.com